Importance of Secretarial Practice

Definition of Secretarial Practice:

• Nowadays, the word ‘Secretary’ means not only a confidential officer but also one whose of­fice is to write for another, especially one who is employed to conduct correspondence, to keep records and to transact various other businesses, for another person or for a society, corporation and public body.
• In India, the secretary is known as ‘Sachiva’.

Importance of Secretarial Practice:

• Nowadays the secretary has come to occupy a more prominent position in the society than his ancient counterpart. In many cases the secretary has proved to be an indispensable person.
• He is entrusted with all confidential matters of a business. He has the overall charge of making correspondences, keeping records, handling legal, taxation and financial matters and maintaining coordination in the organisation.

The importance of a secretary is:

1. He is an indispensable person. In industry, commerce and social institutions, he is a must.
2. He is required to perform official and secretarial functions.
3. He has to perform many legal duties.
4. Important and busy persons engage personal secretaries to help them in the discharge of their duties.
5. He acts as an advisor to managers.
6. He is a key man and a liaison between the Board of Directors and the staff.
7. In case of a company, appointment of a qualified secretary is a must.
8. Bureaucratic administration cannot be run without a secretary.
9. Secretary is a confidential officer.
10. Secretary-ship is a profession rendering specialised service.
11. Secretary takes part in the policy-making process.
12. With the development of trade, industry and commerce, the importance of secretary is in­creasing day-by-day. Secretary is both a generalist and a specialist.