Distinguish between Circulars and Notices

1. Circular:-
   A message / information's bringing to certain group of people belonging to the information's.
   Circular letters are normally used when opening of a new branch, change of premises, introduce a new article, reduction of sales, admission, retirement and death of a partner and change in the constitution of the firm.
2. While drafting a circular the following points should be kept in mind:
   • The circular letter must be drafted carefully.
   • They must be informative.
   • They must not be ambiguous.
   • The circulars must be courteous in tone and pleasing in form.
   • While drafting a circular letter the purpose of the same should be kept in mind.
   • The circular letter must be concise.
3. Purposes:
   The circular letters are issued for many purposes.
   Generally, a circular letter conveys the following types of information:
   • Establishment or transfer of a business.
   • Opening of a new branch.
   • Change of premises.
   • Taking over a business or closing down a business.
   • Dissolution or amalgamation of business.
   • Appointment, discharge or retirement of an important employee.
   • Admission or death of a partner.
   • Issue of bonus shares.
   • Offer of right shares to shareholders.
4. Notice of the first Board Meeting of company with a complete agenda:
   • The notice must specify the exact date, time and place of the meeting.
   • The notice must state the nature of business to be transacted at the meeting. A complete agenda is appended to the notice.
   • The notice should be served to all members entitled to attend the meeting.
   • The notice must be clear and unconditional.
   • Proper length of notice must be given in accordance with the rules of the organisation.

Like memos, circulars and notices are also written forms of communication within the organization.
The difference between a circular and a notice is that circulars are announcements that are distributed to small or selective groups of people within the organization, whereas notices are meant for a larger group of people.